Optimizing your office space is essential because you and your employee spend about 40 hours every week in the office. Besides, organizing your office space may not just have aesthetic appeal but also productivity due to improved comfortability. There are several office system furniture in Singapore that you can use to renovate your office space. Numerous studies show that reworking your office space is more than utilizing space efficiently. Reworking has a considerable impact on financial success, productivity, and overall well-being of employees. Poorly designed office layout, on the other hand, can contribute to mental health problems, high-stress levels, and corporate resentment.
Using office system furniture in Singapore is more than just rearranging desks. You will be required to buy some decor, change office lighting, and leave a few open spaces as well as purchase some furniture. Planning for office layout is important regardless of whether you are moving into a new office or restructuring the old one. Below are some essential tips to consider when optimizing your office space:
Have a Budget
You need to set aside enough resources to cater for any changes that you want to implement. Once you have a budget in place, the next step is to select a decision-maker. This can be an individual or a select committee. You can decide to hire a professional interior designer if you have enough resources. However, if you are working on a limited budget, then you can make all the necessary decisions on your own or have a select committee do it on behalf of all employees. Lastly, you have to consider the need for all your employees before you can make critical decisions. You can share potential designs with them and organize a poll to determine the most suitable design.
Get Rid of Old Furniture
Before you can rearrange the furniture, you should consider the potential benefit of getting rid of them or renovating. Remember that furniture which is poorly made can be detrimental to employee’s health. They can easily lead to back pains, migraines, carpal tunnel syndrome, and even eye strain. Look for chairs with the best features including, swivel mechanisms, adjustments on height, depth, and width. You should also look for chairs with better lumbar support and excellent padded material. While investing in good furniture may seem expensive in the short run, it may save you and your employee’s high health care costs in the long run.
Invest in Variety
It would help if you did not go for a one-size-fits-all solution when revamping the office space. There are numerous considerations to be made regarding space features, employee needs, and company policy. Good office setup is one that can prioritize variety. The benefit of a type of workspace environment is that it promotes flexibility among employees leading to higher productivity. For instance, you can choose to have collaborative areas, a game lounge, and a quiet space in the office complex.
Consider Ease of Access for Technological Items
When moving the desk from one place to another, it is important to consider ease of access on things such as phone jacks, among others. Consult with the IT or engineering department to make necessary arrangements so each employee can have easy access to any technical requirement of their desire. Devices such as printers, wifi routers, projectors, and screens should be in an open space that is easily accessible by all employees.
Include Employee in the Decision Making Process
Different studies show that employees are likely to experience greater job satisfaction when they are allowed to control the setup of their workspace. You can enable the employee to arrange the furniture as well as order the type of furniture they need. You can also go further head by giving them a variety of workspace options throughout the office complex. For instance, an employee can be allowed to work in one private room in the morning and venture into the collaborative workspace with other employees in the afternoon.
Design Collaborative Workspace
You can have a few workspaces dedicated to employee collaboration. This will encourage employees to walk around the office, enjoying the space but also collaborating with co-workers. Collaborative spaces may include a few computers set up on tables where some employees can meet and work as a group. It may also involve placing chairs in a semi-circle around an art display or fireplace. Such spaces are a better alternative compared to meeting in a private office.
Take Note of Office Lighting
Lighting has a significant impact on overall well-being, health, productivity, and depression. Studies indicate that about 70% of employees are not pleased with the lighting situation in their places of work. Walk around the office during your spare time and take note of specific places that are not receiving sufficient light. Natural light is the best but can’t reach every corner of the office. You can buy ceiling lights that are close to natural light or purchase sunlight desk lamps for your employees.